And, most importantly, the deadline appears two places in the email-right above the proof details section and in the gray bar for the workflow stage you’re part of.

The version number lets you know which version of the proof you’ll be looking at.

The thumbnail gives you a quick look at what you’ll be reviewing.

The name of the proof is the subject line of the email.

The New Proof email also contains essential information about the proof: If you share the link with someone, any comments and markup they do will be tagged with your name.

It is important to note that this proof link is unique to you. When an asset is ready for review and approval, you will receive an email notification. Once you know what’s expected, you can get started with reviewing a proof. Approving a proof means you’re saying, “this work is OK and ready to go.” Or maybe you have to say, “this work needs changes made, please send it back for revisions.” You might be asked to approve the proof, too. And a project manager might make sure the content being reviewed meets the intent and goals of the project it’s associated with. Legal teams may ensure the wording of a services contract is airtight. Marketing and creative teams may focus on the asset’s design and making sure corporate branding is followed. What is your role in the proofing workflow? Review the proof, approve it, or both?Īs a copy editor, your focus could be reviewing the proof for grammatical errors and misspellings. Before you start reviewing a proof, make sure you know what’s expected of you.

Workfront proofing